What’s the number one way to avoid letting your business fall apart?
Keep an organised, detailed record of the work that needs to be done in order to get your business where you want it to go.
That’s why every small business owner needs a project management tool in their systems strategy, no matter what type of business they run!
Read on to find out why you need it, and how to make the most of it.
What is project management and why is it important?
A project is a series of tasks that need to be completed to reach a specific outcome.
A project can also be defined as a set of inputs and outputs required to achieve a particular goal.
Projects can range from simple to complex and can be managed by one person or a hundred.
The main benefit of using project management to complete projects is having a roadmap to success.
Other Benefits Include:
- Clear, organised plans improve team collaboration
- Defining roles eliminates confusion
- Well-defined goals improve team effectiveness
- Communications keep your team aligned and focused
- Project management tools help increase efficiency
So why a Project Management Tool?
Undoubtedly, project management tools are an important part of any business. They help you plan, collaborate and organise tasks, making your business run more efficiently. Three key benefits:
1. Organise
Project management software is an essential tool for online business owners because it can help with organisation and task management.
For example, the software can be set up to allow you to create tasks. You can assign them to team members and track progress on each task. This can make it easier for you to stay organised so that you don’t get overwhelmed by everything that needs your attention.
A project management tool can make it easier to organise tasks so that they are not constantly taking over your brain space.
2. Plan
Project management tools can help you stay on track with your business planning by allowing you to plan better, delegate tasks, and keep track of what needs to get done.
They are also important because they’re an easy way to stay on top of things when managing multiple projects at the same time.
For instance, easy planning and task management:
The planning process can take time to map-out all of the important steps. By having a strategy for how you will use your project management tool, you will be able to follow it more easily.
There are numerous tasks you or your team have to perform for every project. It can be difficult to keep track of the actions of your team members, especially when it comes to ongoing projects.
Project management tools can be very helpful here. Assigning tasks helps monitor performance. The use of this data makes project management much easier, as you can keep track of which tasks are due to which team members.
3. Collaborate
One of the most important aspects of running any type of business is collaborating with others to get things done effectively and efficiently.
A project management tool helps with collaboration, productivity, and efficiency and strengthens teams.
It avoids communication and information silos when you organise your work in one place.
Everyone knows who is doing what. Projects are delivered on time and teams are able to discuss work easily and share ideas.
It is highly recommended that you have one of these tools at the ready for your growing business if you are just starting out.
In Summary
While there are many project management systems out there – all with great features, Asana’s stability and usability make it our favourite. Why not check out our blog post on getting started with Asana.
The free version (you can have up to 15 people!) provides a lot of functionality, making it easy to manage your tasks and projects.
Above all, implementing a project management tool is a great place to start automating your business processes. You’ll wonder why you didn’t do it sooner!
Therefore, the earlier you do this, the greater the benefits and efficiencies. As a result, you start building the foundations for your future growth.
Ready to get started straight away? Download your FREE Asana Quick Start Guide.
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